#PF-2026-091
Brochures
Lanka Tea Exports
2,000 pcs · A4 trifold · 170gsm Silk
Queued Pre-press
For Sri Lankan SME print shops
Stop managing your print shop with WhatsApp and Excel.
PrintFlow LK digitizes every step of your print workflow — from quote request to delivery authorization. Purpose-built for Sri Lankan SME print shops.
Piloting with Wayamba Printers Pvt Ltd, Kurunegala, Sri Lanka.
production · this week
12 active jobs 02 May
#PF-2026-089
Business Cards
Siyane Holdings (Pvt) Ltd
5,000 pcs · 85×55mm · 350gsm Matt
In Progress Press Floor
#PF-2026-088
Wedding Invitations
Perera & Fernando
300 pcs · 5×7" · Foil + Emboss
In Progress Finishing
#PF-2026-085
Annual Report
Ceylon Logistics PLC
500 pcs · 64pp · Perfect bound
Quality Check QC
#PF-2026-082
Stickers
Kandy Coffee Roasters
10,000 pcs · 60mm round · Vinyl
Done Dispatch
Five bottlenecks killing Sri Lankan print shops.
Documented through three months of field research at an active print operation in Kurunegala.
- 01 10–20% pricing error rate
Manual quotation errors
Hand-calculated quotes from rate cards and Excel sheets routinely miscalculate paper, plate, and finishing costs.
- 02 4–24 hour verification delay per order
PO and advance verification limbo
Production cannot start until accounts confirms both the purchase order and the advance payment — usually by phone or in person.
- 03 30–40% of jobs untracked while outsourced
Outsourced job black hole
Foiling, lamination, and binding sent to external vendors disappear from the floor schedule until they physically come back.
- 04 30–120 min driver wait per delivery
Gate pass signature bottleneck
Drivers wait at the gate for a manager signature on a triplicate gate pass book before they can leave with finished goods.
- 05 45 min average retrieval, 18% of files lost
Archive and reprint retrieval
Old artwork lives across personal laptops, USB drives, and shared folders. Reprints stall while staff hunt for the right file.
One platform. Every step of your workflow.
Seven modules, one shared source of truth. Built around how Sri Lankan print shops actually run.
Smart Quotation
Material-driven quotes with paper, plate, and finishing costs computed automatically. Send a priced quote in five minutes, not twenty.
Quote preview · Q-2026-204
| 350gsm Matt · 5,000pcs | Rs. 42,500 |
| CMYK 2-side | Rs. 18,200 |
| Total | Rs. 60,700 |
PO & Advance Verification
Two-stage approval queue for accounts. PO received and advance received tracked independently before production unlocks.
- PO received Done
- Advance received Awaiting Payment
Production Kanban
Live job board across pre-press, press, finishing, and QC. Every status change is visible without a phone call.
Queued · 4 Press · 6 QC · 2
Outsource Tracker
Vendor, expected return date, contact, and job link recorded for every outsourced step. Nothing leaves the floor untracked.
| Job | Vendor | Expected |
|---|---|---|
| PF-091 Foiling | Lakmi Foiling | 27 Apr |
| PF-088 Binding | City Bookbinders | 29 Apr |
Digital Gate Pass
QR-code authorized delivery. Manager approves from a phone; the gate scans and releases.
QR
GP-2026-0418
Approved · 09:42
Invoice & Payment
Invoices generate from completed jobs. Payment status surfaces against every customer.
INV-2026-0124
Rs. 336,300 · Due 05 May
Awaiting PaymentArchive & Reprint
Full-text search across every historical job. Reprint retrieval in under five minutes.
Search 12,420 archived jobs…
Up and running in days, not months.
01
We configure your shop
Your materials, pricing rules, production stages, and team roles. No IT staff needed. Setup takes days, not months.
02
Your team gets to work
Staff use the internal dashboard. Customers use their own portal. Everyone sees exactly what they need, nothing more.
03
Your workflow transforms
Quotes leave in five minutes. Jobs move without phone calls. Deliveries happen without signature hunts. Management sees everything.
Two products. One workflow.
Corporate clients submit quote requests, track their orders in real time, download invoices, and confirm deliveries — without calling your office.
Internal Dashboard
For your staff and management
Production · This Week
12 active jobs| Job ID | Customer | Product | Stage | Due | Owner |
|---|---|---|---|---|---|
| PF-2026-091 | Lanka Tea Exports | Brochures | Queued | 02 May | Nimal |
| PF-2026-089 | Siyane Holdings | Business Cards | In Progress | 28 Apr | Saman |
| PF-2026-085 | Ceylon Logistics PLC | Annual Report | Quality Check | 27 Apr | Tharindu |
| PF-2026-082 | Kandy Coffee Roasters | Stickers | Done | 24 Apr | Asha |
Client Portal
For your customers
Order #PF-2026-085
Annual Report — Ceylon Logistics PLC
-
Quote Submitted
22 Apr · 10:30 AM
-
Order Confirmed
22 Apr · 2:15 PM
-
In Production
23 Apr · 9:00 AM
-
Quality Check
-
Out for Delivery
-
Delivered
Before. After.
Real changes documented at the pilot site.
- Quote preparation 20 min 5 min
- PO verification delay 4–24 hrs < 4 hr target
- Artwork retrieval for reprint 45 min < 5 min
- Gate pass wait per delivery 30–120 min Instant
- Status inquiry calls 2–3 hrs/day Self-service
Affordable SaaS — no upfront license costs.
| PrintFlow LK | Enterprise MIS (EFI, Avanti, …) | |
|---|---|---|
| Monthly cost | Rs. 15,000–25,000 | USD 15,000–100,000 upfront |
| Setup time | Days | 3–6 months |
| IT staff required | ||
| Built for Sri Lanka | ||
| Gate pass workflow | ||
| Dual-gate PO verification |
Currently accepting pilot partners. Onboarding the first wave with dedicated support and reduced pricing.
Apply for Pilot AccessBuilt for Sri Lankan print shops. By someone who studied them.
PrintFlow LK began with a research question: why do Sri Lankan print shops — many running profitably for decades — still rely on handwritten job bags, WhatsApp messages, and manual Excel sheets?
Three months of field research inside an active Kurunegala print operation documented the answer: no affordable, localized workflow software exists for this market. Enterprise print MIS solutions start at USD 15,000 and assume IT departments. PrintFlow LK was built to fill that gap.
Founder
Ishara Samuditha
Pilot partner
Wayamba Printers Pvt Ltd
Kurunegala, Sri Lanka
Join the pilot program.
We're onboarding a limited number of Sri Lankan print shops. Get dedicated setup support, direct input into the roadmap, and reduced pilot pricing.